Category: Business Productivity

Business ProductivityCorporate ITIT SecuritySoftwareTechnologyWindows
Imminent Retirement of Windows 10

In the realm of technology, change is the only constant. As businesses navigate the digital landscape, staying updated with the latest software and security measures becomes paramount. Microsoft, the juggernaut of operating systems, is set to cease support for Windows 10 after October 14, 2025. This impending deadline should serve as a clarion call for businesses to upgrade their systems promptly. In this article, we delve into the significance of this upgrade, especially concerning factors like HIPAA compliance and cybersecurity vulnerabilities.

The End of the Line for Windows 10

Microsoft’s decision to end support for Windows 10 marks the culmination of a remarkable era in operating systems. Since its launch in 2015, Windows 10 has been a stalwart companion for businesses worldwide, offering stability, productivity, and security features. However, every software has a lifecycle, and Windows 10 is no exception.

After October 14, 2025, Microsoft will cease to provide security updates, bug fixes, and technical support for Windows 10. This means that businesses still clinging to this operating system will be left vulnerable to emerging cyber threats, putting their data, operations, and reputation at risk.

HIPAA Compliance: A Non-Negotiable Priority

For businesses operating in sectors like healthcare, compliance with regulations such as the Health Insurance Portability and Accountability Act (HIPAA) is non-negotiable. HIPAA sets stringent standards for the protection of patient health information (PHI) and imposes hefty penalties for non-compliance.

Running an outdated operating system like Windows 10 beyond its end-of-support date could result in HIPAA violations. Without regular security updates, businesses may fail to meet the technical safeguards required by HIPAA, exposing sensitive patient data to potential breaches. This not only jeopardizes patient privacy but also invites legal repercussions and reputational damage.

Cybersecurity Vulnerabilities: A Looming Threat

Cybersecurity threats evolve at an alarming pace, with hackers constantly probing for vulnerabilities to exploit. Unsupported operating systems like Windows 10 become low-hanging fruit for cybercriminals seeking to infiltrate corporate networks, steal data, or launch disruptive attacks.

With the cessation of security updates, Windows 10 will become increasingly susceptible to malware, ransomware, and other cyber threats. Even the most robust cybersecurity defenses will struggle to mitigate the risks posed by unpatched vulnerabilities in the operating system. For businesses, the potential fallout from a successful cyberattack includes financial losses, operational disruptions, and irreparable damage to brand trust.

The Imperative of Timely Action

Given the stakes involved, procrastination is not an option when it comes to upgrading from Windows 10. Businesses must proactively plan and execute their transition to a supported operating system well before the end-of-support deadline.

Microsoft offers a couple of alternatives to Windows 10, including Windows 11 and subscription-based models like Microsoft 365. These newer platforms not only provide enhanced security features but also offer improved performance, user experience, and compatibility with modern applications.

The Road Ahead: Navigating the Upgrade Process

Upgrading from Windows 10 is not a trivial undertaking, especially for large enterprises with complex IT infrastructures. It requires careful planning, resource allocation, and stakeholder coordination to ensure a smooth transition without disrupting business operations.

Key steps in the upgrade process include:

  1. Assessment and Inventory: Conduct a comprehensive inventory of existing hardware and software to identify compatibility issues and determine upgrade requirements.
  2. Pilot Testing: Deploy test environments to evaluate the compatibility and performance of critical applications and workflows on the new operating system.
  3. Training and Support: Provide training sessions and support resources to help employees adapt to the new operating system and maximize productivity.
  4. Migration Strategy: Develop a phased migration strategy to minimize downtime and mitigate risks, prioritizing mission-critical systems and user groups.
  5. Post-Upgrade Monitoring: Continuously monitor the performance and security of the upgraded systems, implementing patches and updates as necessary to address emerging issues.

The end of support for Windows 10 represents a watershed moment for businesses reliant on this operating system. To safeguard their data, comply with regulations, and fortify their cybersecurity defenses, businesses must prioritize upgrading to a supported platform before the October 14, 2025 deadline.

By embracing the latest technology and security standards, businesses can future-proof their operations, enhance their competitive advantage, and demonstrate their commitment to protecting the interests of their customers and stakeholders. The journey may be challenging, but the rewards of a secure and resilient IT infrastructure are well worth the investment.

 

 

Business ProductivityCorporate ITDigitalInternetIT for the Medical IndustryIT SecurityManaged ITTechnologyUtah IT Company
Do You Need a Disaster Recovery Plan?

If you suddenly lost access to documents and applications pertinent to your daily work life, how would you cope? Would you know where to go, or who to look to for help? Whether the loss occurs because of a natural disaster, hardware failure, human error, or cyber-crimes, a Disaster Recovery Plan (DR) is essential for businesses of all sizes!


A *2023 survey found that only 54% of businesses had an established company-wide disaster recovery plan in place. That is barely more than half of all businesses. Aside from having the plan in place, it’s also important to regularly review and test your plan to ensure your team knows how to execute the strategy. Ponemon Institute estimates the average cost of downtime at a staggering $9,000 per minute or $500,000 per hour. Being able to restore systems and operations quickly is imperative to recovery from a disaster. Those averages might look high for your small business, but the fact is downtime is expensive. It’s not just the direct financial losses but also the expense of lost productivity, missed opportunities, customer dissatisfaction, and long-term reputational damage.

Though most owners believe they are unlikely to suffer a cyber-attack, small businesses suffer 43% of all data breaches. Do you currently have strategies in place to protect your data? A solid DR plan is crucial as it aims to minimize downtime and data loss, enabling a company to swiftly return to normal operations following a catastrophic event. This guide breaks down the various elements of a disaster recovery plan, highlighting their significance and demonstrating real-world scenarios where such planning proves invaluable.

Understanding Disaster Recovery

At its core, disaster recovery involves preparing for and recovering from events that can significantly disrupt business operations. These events range from natural disasters like earthquakes to man-made challenges such as cyber-attacks. A well-structured DR plan addresses these threats by outlining steps to resume critical operations swiftly and securely.

Key Components of a Disaster Recovery Plan
Risk Assessment and Business Impact Analysis (BIA): This involves understanding a business’s specific risks and potential impact on operations. It helps prioritize the recovery of critical systems and data.

  • Data Backup Strategies: Robust data backup strategies ensure that critical data is regularly backed up to secure, offsite locations, allowing for the restoration of lost data.
  • Recovery Solutions: DR plans must detail the solutions for restoring IT systems, applications, and data, including both on-site and cloud-based options.
  • Communication Plan: A clear plan for notifying employees, customers, and stakeholders during a disaster is vital for maintaining transparency and minimizing panic.
  • Regular Testing and Updates: Regular testing and updates ensure that the plan evolves with the business and remains effective over time.

The Importance of Each Component

Each component of a DR plan plays a critical role in safeguarding business operations. For example, the BIA guides resource allocation during and after a disaster, while data backup strategies prevent catastrophic data loss. Recovery solutions bring data back into action, and the communication plan maintains trust and order. Regular testing guarantees that the plan will work as intended when needed.

Real-World Applications

Consider a business that experiences a severe data breach. With a comprehensive DR plan in place, the company can quickly identify the breach’s extent, revert to recent data backups, and effectively manage customer expectations and regulatory requirements. Regularly tested recovery procedures ensure a swift return to operation, minimizing downtime and financial loss.

The Value of Preparedness

In today’s digital age, disasters are inevitable. The examples above underscore the value of a DR plan, providing a blueprint for action that can mean the difference between a setback and a complete shutdown. Investing in a thorough disaster recovery plan is critical for responsible business management, ensuring resilience, and maintaining trust.

Avoid becoming another cautionary tale of poor planning. Please give us a call. We would be happy to help you implement your disaster recovery plan or review your current plan!

*Statistics are taken from the article “Disaster Recovery Statistics Every Business Should Know.” At https://phoenixnap.com

 

AI TechnologyBusiness ProductivityCorporate ITIT SecuritySoftwareTechnologyUtah IT Company
Why Regular IT Reviews are Critical for Your Business Growth and Management

In today’s business landscape, the role of technology is crucial. Ensuring your IT system operations are seamless is paramount for business success. Regular executive technology review meetings play a key role in detecting and addressing potential issues and fortifying a company’s foundation for future growth. There are five main areas of focus in TEK Utah’s technology review, identifying and addressing risks, evaluating hardware and software efficiencies, investing in employee security training, streamlining operations, and planning for future growth. Proactively responding to items revealed in our review meeting will save a business time, money, resources, and potentially a company’s reputation.

Identifying and Addressing Risks

A primary goal of regular IT review meetings is to assess and improve data management and security protocols. In an era where cyber threats are prevalent, safeguarding sensitive information is essential. IT reviews provide a platform to examine existing security measures, identify vulnerabilities, and implement solutions. Proactively addressing potential risks helps companies avoid data breaches, protecting their assets and reputation.

Sometimes IT security can be as simple as setting stronger passwords. Recently, a local business encountered a security breach within its email system. An unauthorized individual gained access to the administrator account, primarily due to the absence of multifactor authentication and the use of overly simple passwords. The intruder then created a new user account to impersonate the business owner, attempting to defraud the company financially. The breach was only discovered when a vigilant vendor flagged a suspicious email.

A routine check-up would have helped prevent this security incident. Regular IT reviews are the perfect time to assess security measures and identify potential weaknesses that could lead to substantial financial losses. Outside of regular reviews we offer cyber security products to help ensure your systems are secure. Check out this video where we address three key solutions for your business’s security needs.

Evaluating Hardware and Software Infrastructure

Outdated hardware and software can hinder productivity and expose a company to security risks. Regular IT reviews allow decision-makers to evaluate the current technological landscape, identifying areas that require upgrades or replacements. Investing in the latest hardware and software solutions optimizes performance, reduces downtime, and enhances efficiency.

Not long ago a client suffered severe data loss due to a failed hard drive. The user was not backing up their data externally, and unfortunately, crucial information was lost and unable to be recovered. While this incident did not permanently cripple the business, it highlighted a critical oversight. This issue could have easily been avoided had the user been regularly backing up their data. It’s easy to overlook backend systems because they are not meant to be in the foreground. However, a routine IT review is the perfect time to look in the background at all the systems that we take for granted and make changes where necessary.

Investing in Employee Training

The strength of a company often lies in its employees, but human error can be a vulnerability. “A joint study by Stanford University Professor Jeff Hancock and security firm Tessian found that a whopping 88 percent of data breach incidents are caused by employee mistakes” (https://securitytoday.com/articles/2022/07/30/just-why-are-so-many-cyber-breaches-due-to-human-error). It doesn’t matter how robust your security measures are if your employees are opening the door for attackers. Regular IT review meetings offer an opportunity to assess employee skill sets and identify areas for additional training. Investing in ongoing training programs ensures that staff members are well-equipped to navigate the evolving technological landscape, reducing the likelihood of errors and enhancing overall IT system effectiveness.

Streamlining Operations and Reducing Inefficiencies

Efficiency is crucial for success in any business. Regular reviews enable executives to scrutinize IT processes, identify bottlenecks, and streamline operations. By eliminating inefficiencies, companies can save time and resources, redirecting them towards more strategic endeavors that contribute to overall growth. Whether your business is ready or not, AI is fast becoming the key to increased productivity, and if your business is not equipped, you’ll be leaving profits on the table. But you’re in luck we recently added AI training to our list of services. This training is completely customizable and may be just what your company needs to update and enhance your processes. Read our blog article to Unlock your Business success through AI.

Planning for Future Growth

Businesses are dynamic entities, and their IT infrastructure must align with future growth plans. Regular IT review meetings provide a strategic forum to discuss and plan for future technological requirements. Whether it’s scaling up existing systems, implementing new technologies, or expanding digital capabilities, a proactive approach ensures that IT infrastructure evolves in tandem with the company’s broader objectives.

How can you save time, money, and resources?

The practical significance of regular IT review meetings is undeniable. By addressing critical areas such as data management, security, hardware and software improvements, employee training, and operational inefficiencies, these meetings contribute to significant savings in time, money, and resources. Moreover, they act as a shield for a company’s reputation, preventing potential setbacks caused by data breaches or technological failures.

In the fast-paced world of business, staying ahead requires a vigilant eye on the technological pulse. Executive IT review meetings serve as a practical measure and empower companies to thrive in an ever-evolving digital landscape. Prevention is key, and in the realm of IT, it translates to sustained success and growth.

Click here to schedule your executive technology review meeting.

Not a client yet? Click to schedule your free assessment and consultation!

 

Business ProductivityDigitalInternetIT SecurityUtah IT Company
Beware the Ghosts and Ghouls Haunting your Digital Space

It’s that time of year when the air is thick with spooky tales and ghostly whispers. But in this digital age spookiness isn’t confined to lurkers and hauntings; it extends to the virtual realm. Just as you wouldn’t go wandering alone in a haunted forest without a flashlight, don’t navigate the digital realm unprepared. In this Halloween-themed guide, we’ll arm you with the knowledge and tools to ward off the menacing malware and other online threats, ensuring your online experience remains as delightful as a bag full of treats.

**1. ** Ghosts in the Machine: Protecting Your Digital Haunt
Ghosts in the form of malware, viruses, and spyware can haunt your system, slowing it down and compromising your personal information. To keep them at bay, invest in reliable antivirus software. Treat your computer to regular scans to ensure no lurking spirits are waiting to cause mischief.

**2. ** Spells and Charms: Install a Robust Firewall
A firewall acts as a protective charm, keeping out malicious entities from your digital realm. Ensure your operating system’s firewall is activated and consider installing additional firewall software for extra protection. Just like magical barriers shield Hogwarts from dark forces, your firewall will shield your computer from online threats.

**3. ** Update Your Spells: Ensure your Software is Current
Developers release software updates to patch vulnerabilities in their systems. Regularly updating your operating system, antivirus software, and applications will ensure you have the latest security spells protecting your digital realm.

**4. ** Goblins in Disguise: Watch Out for Spamware
Spamware, the mischievous goblins of the internet, can infiltrate your system through seemingly harmless downloads or attachments. Avoid downloading files from dubious sources and always verify the authenticity of software before installation. Just as you wouldn’t accept candy from a stranger, don’t accept files from unfamiliar websites.

**5. ** The Magic Potion: Use Strong, Unique Passwords
A strong, unique password is your best defense against hackers. Create passwords that are a potent mix of letters, numbers, and special characters. Avoid using easily guessable information like birthdays or pet names. For an extra layer of protection, consider using a password manager – your very own magic potion to keep your accounts secure.

**6. ** Back Up Your Broomstick: Safely Store Your Data
Just as you keep a spare broomstick in case the first one breaks, regularly back up your important files. Ransomware can be a wicked curse, but having your files backed up ensures you won’t fall victim to it. Use external hard drives or cloud services for secure storage.

**7. ** Stay Wary of Social Media Ghosts: Check Your Privacy Settings
Ghosts of the digital world can haunt you on social media if your privacy settings are not secure. Regularly review your privacy settings on social platforms to control who can see your information and posts. Be mindful of the information you share, keeping personal details hidden from prying eyes.

In the spirit of Halloween, let’s approach our digital lives with the same caution we use to navigate haunted houses and spooky forests. By following these simple guidelines, you can keep your computer safe from the digital spooks lurking in the shadows of the internet. Stay vigilant, update your knowledge, and enjoy the online world without the fear of malicious threats. Don’t know where to start or need help finding the right tools? Reach out to us at TEK Utah, we will be happy to help keep your digital adventures spook-free!

 

Business Productivity
The Healing Power of Breaks
Six Suggestions for Maximizing the Benefits of Break Taking

In our fast-paced and demanding world, taking breaks is often seen as a luxury we can’t afford. Many believe that the longer we work without interruption, the more productive we will be. However, research has consistently shown that taking breaks is not only beneficial but also essential. Taking breaks increases focus, creativity, and productivity. It is essential for physical and mental well-being and increases job satisfaction.

Make Better Decisions and Increase Creativity

Have you ever been in a meeting that seems to go on forever, and the longer it goes, the harder you have to work to keep your focus? When we work for extended periods without a respite our attention span and cognitive function start to decline. Contrary to the common belief that continuous work leads to greater productivity, research suggests that our brains have limited attention spans. Taking breaks allows for better decision-making and can increase creativity (University of Illinois at Urbana-Champaign, 2011). Our cognitive resources become depleted over time, resulting in decision fatigue, decreased focus, and decreased creativity. Stepping away allows our brains to recharge and regain the mental energy needed for optimal performance.

When we step away from a problem or task, our brains continue to process information in the background. This unconscious processing, known as “incubation,” can lead to new insights and creative solutions. Famous inventors and artists, such as Thomas Edison and Salvador Dalí, often used breaks as a deliberate part of their creative process. They recognized that stepping away from their work allowed their minds to make novel connections and generate innovative ideas. So, if you find yourself stuck on a problem or need inspiration, consider taking a break to refresh your mind.

Improve productivity with the Pomodoro Technique

Studies have shown that short, frequent breaks during work can significantly improve productivity. For instance, the Pomodoro Technique, which recommends working for 25 minutes and then taking a 5-minute break, has gained popularity for its effectiveness in maintaining focus and productivity. These short breaks help prevent burnout, allowing individuals to work more efficiently and consistently throughout the day.

In the quest for productivity, people often neglect their mental well-being. Prolonged periods of work without breaks can lead to stress, anxiety, and burnout. Taking regular breaks can significantly reduce these negative mental health outcomes. Research has shown that breaks provide an opportunity for relaxation and stress reduction. A study published in the journal “Personality and Individual Differences” in 2017 found that taking breaks throughout the workday was associated with reduced stress and increased job satisfaction among employees. 

Engaging in activities like deep breathing exercises, short walks, or mindfulness meditation during breaks can help alleviate stress and improve overall mental health. Moreover, breaks allow individuals to disconnect from work-related stressors, giving them time to recharge and return to their tasks with a clearer and more positive mindset.

Six Steps For Effective Break Taking

Taking breaks is undeniably beneficial, but it’s essential to approach them intentionally to maximize their positive effects. How can we make our breaks more efficient?

Schedule Regular Breaks: Plan your workday with short, frequent breaks built into your schedule. The Pomodoro Technique, as mentioned earlier, is an excellent way to structure your work and breaks effectively.

Set Boundaries: During your break, avoid work-related tasks, emails, or phone calls. Use this time to disconnect mentally from work and engage in activities that promote relaxation and well-being.

Engage in Physical Activity: Whenever possible, incorporate physical activity into your breaks. Stand up, stretch, or take a short walk to boost blood circulation and reduce the negative effects of prolonged sitting. The American Heart Association recommends breaking up sedentary time with short, frequent standing or walking breaks to reduce the risk of cardiovascular diseases and improve overall health.

Practice Mindfulness: Use breaks as an opportunity to practice mindfulness or meditation. These activities can help reduce stress and enhance mental clarity.

Stay Hydrated and Eat Nutritious Snacks: Use your breaks to hydrate and refuel with healthy snacks. Dehydration and poor nutrition can lead to decreased cognitive function and energy levels.

Socialize: Interacting with colleagues or friends during breaks can provide social support and enhance your mood. Engaging in light conversation can also be a refreshing change of pace.

In a world where productivity often takes precedence over well-being, taking breaks should be viewed as a vital tool for achieving both personal and professional success. Scientific research consistently demonstrates the numerous benefits of stepping away, including enhanced productivity, creativity, mental health, physical well-being, and increased job satisfaction.

To harness the power of breaks effectively, it is essential to schedule them deliberately, engage in a variety of activities that promote relaxation and rejuvenation, and prioritize your overall health and well-being. By incorporating regular breaks into your daily routine, you can unlock your full potential, achieve greater balance, and lead a more fulfilling life. 

AI TechnologyBusiness ProductivityTechnology
Can the use of AI in my business increase productivity and growth?

In the fast-paced business world, technology is constantly transforming industries, and one exciting innovation taking center stage is Artificial Intelligence (AI). From large corporations to small enterprises, AI has the potential to revolutionize day-to-day operations. But what exactly is AI?

AI refers to intelligent machines and computer systems that can perform tasks that usually require human intelligence. One powerful AI tool is ChatGPT. Think of ChatGPT as a natural language processing tool driven by AI technology that allows you to have “human-like” conversations and much more with the chatbot. You’ve likely used a chatbot feature when requesting support online and chatting with the automated assistant. With ChatGPT the language model has been greatly enhanced and can now answer questions and assist you with tasks such as composing emails, marketing content, writing code, and much more.

AI, in the form of ChatGPT and similar tools, present an exciting opportunity for businesses to streamline their operations and enhance productivity. This article will uncover how AI, particularly ChatGPT, can empower small businesses by improving client relations, reducing costs, and automating repetitive tasks.

 

Client Relations

Imagine having an assistant accessible who can craft tailored emails for your clients to make them feel important and valued. Or design personalized marketing campaigns that are clear and engaging to drive more interest in your offerings. Have a proposal deadline but low on creativity? You can leverage the quick ChatGPT features to custom-write content of any kind in minutes and often seconds. With AI-powered chatbots like ChatGPT, small businesses can open up many possibilities to communicate with their clients.

By integrating AI-powered chatbots into customer support channels, organizations can provide instant and personalized assistance, relieving staff from routine inquiries and allowing them to focus on higher-value tasks. Customers can receive immediate responses to their queries, creating a seamless experience that enhances satisfaction and fosters loyalty. Leaving business owners and staff more time to focus on building relationships and delivering exceptional service.

Cost Savings

Businesses striving for more efficiency and less overhead to impact their bottom line often face limited resources. One way AI can assist is by reducing the time spent on mundane tasks. ChatGPT, for example, can automate data analysis, helping small businesses gain valuable insights into customer behavior and preferences. These insights enable strategic decision-making and targeted marketing campaigns, maximizing the return on investment.

Another way to reduce costs is AI’s ability to automate repetitive tasks like report generation and inventory management. Small businesses can save time and money by using custom algorithms to perform the functions typically delegated to a staff member, allowing them to allocate the team’s talents and resources to other areas of their business.

Automation

Do you ever wish you or a staff member could be in two places at once? Small businesses often face resource constraints, and AI can help bridge the gap by automating.

AI-powered tools like ChatGPT can handle repetitive tasks with speed and accuracy, freeing up valuable time for business owners and employees to focus on strategic planning and fostering innovation. For instance, AI can assist in generating social media content, comparing data, and managing routine administrative tasks. By embracing automation, small businesses can optimize efficiency, enhance productivity, and position themselves for growth in today’s competitive landscape. Empowering business growth automation is a game-changer for small businesses.

How can we effectively introduce AI into our processes? 

Implementing AI in small businesses can be approached step-by-step. Identify areas within your operations that would benefit most from AI integration, such as customer service, data analysis, or process automation. Research AI-powered tools or platforms that align with your specific needs and budget. Collaborate with technology experts to assist in implementing AI solutions or customize something to fit your needs.

TEK Utah is actively creating a workshop designed to help our retainer clients unlock the potential of AI within their organizations. This workshop will equip them with the knowledge and tools to understand AI resources and effectively integrate them into their business operations. By educating and showcasing the benefits of AI, we aim to empower our clients to leverage this technology to drive innovation and growth.

AI, including ChatGPT, holds immense potential for small businesses to improve productivity and foster growth. By harnessing AI-powered chatbots, organizations can enhance customer support and engagement. Additionally, utilizing AI for data analysis and process automation enables small businesses to make informed decisions, streamline operations, and allocate resources more efficiently. With careful planning and an open mindset, organizations can leverage AI to drive success, foster innovation, and achieve their goals in today’s technology-driven world.

Business ProductivityIT Security
Top four reasons to use Dark Web Monitoring and Employee Phishing Training

Top four reasons to use Dark Web Monitoring and Employee Phishing Training

 

Did you know that your employees can be your most powerful allies in the fight against cyber threats? In today’s rapidly changing digital landscape, it is crucial to equip your workforce with the necessary tools and knowledge to protect your organization from email scams and phishing attempts. That’s why we are excited to introduce our powerful Dark Web Monitoring and Employee Phishing Training service.

 

Dark Web Monitoring:

Our state-of-the-art Dark Web Monitoring service keeps a watchful eye on the hidden corners of the internet where compromised credentials and sensitive information are traded. By proactively scanning the dark web, we detect any signs of compromised data associated with your organization in real time. Dark Web Monitoring allows us to stay ahead of cyber criminals and take immediate action to protect your business.

 

Employee Phishing Training:

Human error remains a leading cause of cybersecurity breaches. Our comprehensive Employee Phishing Training empowers your team to recognize and respond effectively to phishing attempts. Through engaging training sessions, we equip your employees with the skills to identify suspicious emails, avoid clicking on malicious links, and teach them to report potential threats promptly. By fostering a culture of vigilance, you fortify your organization’s security defenses.

 

 

There are many benefits to using these services, they include:

 

  1. Real-time Protection: Stay one step ahead of cybercriminals with our Dark Web Monitoring service, receiving immediate alerts if compromised information is detected.

 

  1. Empowered Workforce: Our Employee Phishing Training equips your employees to become proactive defenders against phishing attempts.

 

  1. Reduced Risk: Enhance your employees’ cybersecurity awareness and best practices, significantly reducing the risk of falling victim to email scams and data breaches.

 

  1. Customized Approach: Our services are tailored to your specific needs, aligning your cybersecurity strategy with your business objectives.

 

What are you currently doing to protect your organization from cyber threats? Could you benefit from strengthened defenses with our Dark Web Monitoring and Employee Phishing Training service? We want to empower your employees to become the first line of defense against phishing attempts. If you are interested in learning more about our services, give us a call at 801-503-9044.

 

Safeguard your future – start today!

 

Keywords: Dark Web, Phishing, Employee Training, Cyber Security

Business Productivity
How to organize your inbox for better email management

Are you drowning in a sea of unorganized emails? Do you find yourself scrolling through endless pages of messages to find a critical email from last month? Well, fear not! We have some tips and tricks to help you take control of your email inbox once and for all.

Create folders or tags to categorize your existing emails to stay on top of things. Folders make it much easier to find what you need when you need it. For example, you could create folders for work-related emails, personal emails, and emails related to specific projects. You could also use labels or tags to color code different types of emails.

Another excellent tool for organizing your inbox is using filters or rules to sort incoming emails into their respective folders or categories automatically. Not only does this save time, but it also helps to identify important emails as they come in so you don’t miss anything vital. Remember to regularly check these filtered or sorted emails to ensure nothing slips through the cracks.

Speaking of missing something important, let’s talk about managing spam. While most good email providers have built-in spam filters, unwanted emails may still make their way into your inbox. To prevent this, avoid giving out your email address to too many people online, especially if they are unknown websites or individuals. You can always set up separate “spam” accounts for online signups that require an email address rather than risking cluttering up your main account.

While nearly any email provider will do the job, we recommend using Gmail or Google Workspace. Both offer powerful features such as those mentioned above, plus seamless integration with other Google services like Drive and Calendar. And the security measures used by Google are among the best available today, providing peace of mind for sensitive business communications.

Are you still feeling overwhelmed? Reach out to our team at TEK Utah. We would be happy to provide consultation on options that work best for you or even set up customized configurations tailored to your needs and workflow style. Whatever questions you have about optimizing your email experience for both productivity and ease, we’re ready to assist, whether it’s helping configure filters, training staff, or offering troubleshooting advice on issues big or small. Plus, as technology solutions experts, we can advise further on other tools that may boost efficiency across all aspects of office tasks and communication – not just email management! So get in touch today and see how much more efficiently you can tackle digital life and focus on truly growing your business.

Remember, technology solutions are meant to empower and support your success, not hinder progress. We want to ensure that every step toward better tech adoption leads to a brighter future for our clients. So let us know how else we can collaborate! Please email us at support@tekutah.com or give us a call directly at 801-503-9044.

Business Productivity
the five love languages

As a managed IT provider, we understand the importance of building strong and meaningful relationships with our clients. This month we have pondered how our values align with the widely known Five Love Languages by Gary Chapman. Have you considered how your business values align with the five love languages? Or where do the different love languages fit the needs of your clients? Our clients come in all shapes and sizes; this is how we feel our core values correlate in expressing how we appreciate each one.

 

Five Love Languages

Reliability = Quality Time

Quality time is essential for a strong relationship, reliability is the cornerstone of our service to our clients. Our commitment to providing the highest level of service and ensuring that your IT systems are always up and running mirrors our dedication to spending quality time with our loved ones.

Responsiveness = Words of Affirmation

We know how crucial it is to have someone listen to you and respond promptly. That’s exactly what we do for our clients. Whether it’s through a phone call, email, or chat, we are always here for you, ready to provide the support you need. Our responsiveness demonstrates our care and concern for our client’s needs. Just like words of affirmation help someone feel cared for and supported.

Accountability = Acts of Service

Accountability is critical for managed IT services. We take our responsibility to our clients seriously and are always here to help resolve issues. Our acts of service, no matter how small, make a big difference in our clients’ lives, similarly acts of service can show someone you love them.

Decisiveness = Physical Touch

In a fast-paced world, quick and decisive action can make a significant difference. That’s why we’re always on the lookout for ways to improve our services and streamline our processes. Our decisiveness demonstrates our commitment to making our clients’ lives easier and is reminiscent of how physical touch can make someone feel secure.

Integrity = Gifts

The foundation of any strong relationship is built on trust and honesty, and that’s what we strive for with our clients. We believe in doing the right thing, even when no one is watching, just as a thoughtful gift can show someone you care. Our integrity sets us apart and is the foundation for long and successful relationships with our clients.

 

When you reflect on the relationship with your clients, what values do you believe are the most important? We encourage you to use the Five Love Languages to evaluate and enhance your customer relationships.

TEK Utah is committed to honoring our values that will make us the best IT provider for years to come. We encourage your honest feedback on how we are living our values. We want to know when we are not “speaking the love language” so that we can make quick adjustments. You can fill out our client satisfaction survey at any time at survey.tekutah.com. Your feedback helps us to achieve our ultimate goal, making your success our success!

 

Business Productivity
How Can Using Technology Save You Money?

In the current digital world, saving money and employing technology go hand in hand. This includes using technology ideas that have been around for a long time and are being updated or newly created.  Businesses that use such technologies are likely to thrive by saving money on expenses and increasing profits.

How can you use technology to save money? 

 

 

Remote Employment

Leasing a workspace can be expensive not only for a startup business but also for established companies. Research has shown that employees who work from their area of choice are more satisfied with their work, and are more productive. Having your employees work remotely will enable you to lower your office space, operating, and maintenance costs. Although not all positions can be done remotely, if it is practical, it is a cost-saving that should be considered. A technology expert can provide assistance to employees working from home by providing remote access, monitoring systems, and is available to answer IT questions. In addition, they can benefit the business owner by providing employee efficiency tracking and file and folder backups. Your company can become as productive as possible by ensuring you have a good IT specialist and using the resources they have to offer.

Automation 

Automation can also help businesses to save money. Time is a critical resource in your business; thus, every minute wasted translates to financial loss. Automating processes, and making sure you have the right person for the right job will enable you to make good use of time. Automating will ensure employees will have time to deal with more weighty matters. The use of automation includes communication via social media and computer backups, proofreading, backup security, and sending invoices and emails. An IT professional is paramount to keeping your systems safe while using these time-saving techniques.

Marketing 

Investing in technology offers one of the best marketing solutions. The initial cost may look high, but in the long run, your company will reap a lot by having a more effective marketing plan. The analytical side of the marketing can be performed using some available software such as HubSpot Marketing, Monday marketer, and Maropost Marketing Cloud, among others. This software offers a platform equipped with an analytics module, allowing you to create real-time reports and get in-depth insights regarding your marketing processes. This idea is most useful when using social media marketing to help monitor crucial aspects. This technology will help save you money in terms of personnel and, at the same time, provide increased profits due to an effective marketing campaign.

Training 

There are abundant training opportunities that can be obtained through technology. For instance, video conferencing allows people from different parts of the world to connect, which can help you reduce costs by having an expert virtually train your employees, rather than travel to you. Many other resources are available apart from video conferencing, you can use free training videos on platforms like YouTube, where employees can learn almost anything they like, such as new skills and languages. Making use of these resources will enable you to redirect funds to other areas of the business.

Internet security 

Cybersecurity is a legitimate concern for all businesses whether large or small. Ensuring your company has robust spyware and malware detectors is a must to help protect your customer, client, and employee information. But is that enough? Hiring an IT professional who can enable antivirus, health monitoring, dark web monitoring, and other security measures for you will enable you to do what you do best and leave the internet security to someone more suited for the job. Spending money to ensure your computer systems are monitored will help you avoid costly situations where a hacker or spammer finds access to your data and you have to handle reputation management and undo the mess the hacker leaves behind.

The use of technology can provide crucial cost savings.  Today’s technology has made it easier to employ various methods to decrease expenses. Whether it is enabling your employees to work from home, initiating automation, using virtual means for training, or implementing internet security. All of these things can be employed with little effort on your part when you have the help of an IT professional.