Category: Software

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Smarter Business Solutions: Why 2025 is the Year to Update Your Tech

Smarter Business Solutions: Why 2025 is the Year to Upgrade Your TechAs we enter 2025, technology continues to be a cornerstone for operational success in every industry. Ensuring your systems are updated doesn’t just protect against cyber threats; it also improves productivity, minimizes downtime, and positions your business for future growth.

While Microsoft’s Windows 10 retirement in October 2025 is a timely reminder of the importance of updates, upgrading systems is about more than just keeping up with deadlines. It’s an opportunity to ensure your organization runs smoothly and efficiently in an increasingly competitive world.

Why Upgraded Systems Matter

Outdated systems can slow your team down, cause frequent disruptions, and create vulnerabilities in your IT infrastructure. Upgrading to modern hardware and software offers key benefits:

Improved Performance and Productivity: Newer systems equipped with faster processors, more RAM, and solid-state drives (SSDs) enable employees to work more efficiently. Tasks that once took minutes are completed in seconds, empowering your team to focus on high-value activities instead of waiting for lagging systems.

Minimized Downtime: Aging hardware is prone to failures, which can result in costly downtime and frustration. Modern systems are more reliable and benefit from proactive monitoring tools, ensuring potential issues are identified and resolved before they cause disruptions.

Enhanced Security: Systems running outdated software or hardware lack the latest security features, leaving your business vulnerable to cyberattacks. Upgraded devices and operating systems like Windows 11 come equipped with advanced security features, such as hardware-based encryption, Secure Boot, and enhanced ransomware protection.

Seamless Compatibility with Modern Tools: Many cloud-based services and applications are optimized for modern systems, ensuring smoother integration and better performance. This is especially important for businesses adopting hybrid work models or leveraging advanced collaboration tools.

Recommended System Specifications

Upgrading your systems doesn’t just mean meeting the bare minimum requirements. For businesses aiming to maximize performance and longevity, here are our recommendations for hardware:

Processor: A quad-core 7th or 8th generation processor, with an Intel Core i5 8th generation or newer for optimal performance.

Memory (RAM): At least 16 GB for multitasking and handling modern applications.

Storage: A minimum 256 GB SSD for faster boot times and quicker access to files and applications.

Firmware: UEFI BIOS with Secure Boot capability.

Security: Trusted Platform Module (TPM) version 2.0, a requirement for Windows 11 and an essential layer of hardware-based security.

These specifications ensure your systems are not only compatible with Windows 11 but also provide a smooth, productive user experience.

Strategic Upgrading: A Proactive Approach

Upgrading doesn’t have to be a financial or operational burden. By working with an IT professional, you can plan a phased upgrade or replacement strategy that aligns with your budget and minimizes disruptions.

Audit Your Systems: Begin by assessing your current hardware inventory. Identify which devices meet recommended specs and which require replacement.

Plan for Growth: When upgrading systems, consider scalability. Opt for devices that will support your operations for at least the next 3–5 years.

Consider Staged Upgrades: For businesses with large numbers of devices, a staged approach—upgrading critical systems first—can make the process manageable and cost-effective.

Invest in Employee Training: Ensure your team understands the features of upgraded systems, enabling them to maximize productivity and adapt quickly.

Windows 10 Retirement: A Catalyst for Action

With the end of Windows 10 support on the horizon, now is the perfect time to ensure your systems are ready for Windows 11. For many businesses, this means either upgrading existing hardware or replacing systems that can’t meet modern requirements. Don’t wait until the last minute—proactive planning ensures your business avoids the pitfalls of rushing to upgrade in 2025.

At TEK Utah, we specialize in helping businesses make strategic technology decisions. Whether you need assistance assessing your current systems, planning staged upgrades, or implementing new hardware, we’re here to ensure your IT infrastructure is secure, efficient, and future-ready.

Ready to upgrade your systems and optimize your operations for 2025? Contact TEK Utah today to schedule a consultation. Let’s work together to make technology a seamless part of your success.

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Imminent Retirement of Windows 10

In the realm of technology, change is the only constant. As businesses navigate the digital landscape, staying updated with the latest software and security measures becomes paramount. Microsoft, the juggernaut of operating systems, is set to cease support for Windows 10 after October 14, 2025. This impending deadline should serve as a clarion call for businesses to upgrade their systems promptly. In this article, we delve into the significance of this upgrade, especially concerning factors like HIPAA compliance and cybersecurity vulnerabilities.

The End of the Line for Windows 10

Microsoft’s decision to end support for Windows 10 marks the culmination of a remarkable era in operating systems. Since its launch in 2015, Windows 10 has been a stalwart companion for businesses worldwide, offering stability, productivity, and security features. However, every software has a lifecycle, and Windows 10 is no exception.

After October 14, 2025, Microsoft will cease to provide security updates, bug fixes, and technical support for Windows 10. This means that businesses still clinging to this operating system will be left vulnerable to emerging cyber threats, putting their data, operations, and reputation at risk.

HIPAA Compliance: A Non-Negotiable Priority

For businesses operating in sectors like healthcare, compliance with regulations such as the Health Insurance Portability and Accountability Act (HIPAA) is non-negotiable. HIPAA sets stringent standards for the protection of patient health information (PHI) and imposes hefty penalties for non-compliance.

Running an outdated operating system like Windows 10 beyond its end-of-support date could result in HIPAA violations. Without regular security updates, businesses may fail to meet the technical safeguards required by HIPAA, exposing sensitive patient data to potential breaches. This not only jeopardizes patient privacy but also invites legal repercussions and reputational damage.

Cybersecurity Vulnerabilities: A Looming Threat

Cybersecurity threats evolve at an alarming pace, with hackers constantly probing for vulnerabilities to exploit. Unsupported operating systems like Windows 10 become low-hanging fruit for cybercriminals seeking to infiltrate corporate networks, steal data, or launch disruptive attacks.

With the cessation of security updates, Windows 10 will become increasingly susceptible to malware, ransomware, and other cyber threats. Even the most robust cybersecurity defenses will struggle to mitigate the risks posed by unpatched vulnerabilities in the operating system. For businesses, the potential fallout from a successful cyberattack includes financial losses, operational disruptions, and irreparable damage to brand trust.

The Imperative of Timely Action

Given the stakes involved, procrastination is not an option when it comes to upgrading from Windows 10. Businesses must proactively plan and execute their transition to a supported operating system well before the end-of-support deadline.

Microsoft offers a couple of alternatives to Windows 10, including Windows 11 and subscription-based models like Microsoft 365. These newer platforms not only provide enhanced security features but also offer improved performance, user experience, and compatibility with modern applications.

The Road Ahead: Navigating the Upgrade Process

Upgrading from Windows 10 is not a trivial undertaking, especially for large enterprises with complex IT infrastructures. It requires careful planning, resource allocation, and stakeholder coordination to ensure a smooth transition without disrupting business operations.

Key steps in the upgrade process include:

  1. Assessment and Inventory: Conduct a comprehensive inventory of existing hardware and software to identify compatibility issues and determine upgrade requirements.
  2. Pilot Testing: Deploy test environments to evaluate the compatibility and performance of critical applications and workflows on the new operating system.
  3. Training and Support: Provide training sessions and support resources to help employees adapt to the new operating system and maximize productivity.
  4. Migration Strategy: Develop a phased migration strategy to minimize downtime and mitigate risks, prioritizing mission-critical systems and user groups.
  5. Post-Upgrade Monitoring: Continuously monitor the performance and security of the upgraded systems, implementing patches and updates as necessary to address emerging issues.

The end of support for Windows 10 represents a watershed moment for businesses reliant on this operating system. To safeguard their data, comply with regulations, and fortify their cybersecurity defenses, businesses must prioritize upgrading to a supported platform before the October 14, 2025 deadline.

By embracing the latest technology and security standards, businesses can future-proof their operations, enhance their competitive advantage, and demonstrate their commitment to protecting the interests of their customers and stakeholders. The journey may be challenging, but the rewards of a secure and resilient IT infrastructure are well worth the investment.

 

 

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Why Regular IT Reviews are Critical for Your Business Growth and Management

In today’s business landscape, the role of technology is crucial. Ensuring your IT system operations are seamless is paramount for business success. Regular executive technology review meetings play a key role in detecting and addressing potential issues and fortifying a company’s foundation for future growth. There are five main areas of focus in TEK Utah’s technology review, identifying and addressing risks, evaluating hardware and software efficiencies, investing in employee security training, streamlining operations, and planning for future growth. Proactively responding to items revealed in our review meeting will save a business time, money, resources, and potentially a company’s reputation.

Identifying and Addressing Risks

A primary goal of regular IT review meetings is to assess and improve data management and security protocols. In an era where cyber threats are prevalent, safeguarding sensitive information is essential. IT reviews provide a platform to examine existing security measures, identify vulnerabilities, and implement solutions. Proactively addressing potential risks helps companies avoid data breaches, protecting their assets and reputation.

Sometimes IT security can be as simple as setting stronger passwords. Recently, a local business encountered a security breach within its email system. An unauthorized individual gained access to the administrator account, primarily due to the absence of multifactor authentication and the use of overly simple passwords. The intruder then created a new user account to impersonate the business owner, attempting to defraud the company financially. The breach was only discovered when a vigilant vendor flagged a suspicious email.

A routine check-up would have helped prevent this security incident. Regular IT reviews are the perfect time to assess security measures and identify potential weaknesses that could lead to substantial financial losses. Outside of regular reviews we offer cyber security products to help ensure your systems are secure. Check out this video where we address three key solutions for your business’s security needs.

Evaluating Hardware and Software Infrastructure

Outdated hardware and software can hinder productivity and expose a company to security risks. Regular IT reviews allow decision-makers to evaluate the current technological landscape, identifying areas that require upgrades or replacements. Investing in the latest hardware and software solutions optimizes performance, reduces downtime, and enhances efficiency.

Not long ago a client suffered severe data loss due to a failed hard drive. The user was not backing up their data externally, and unfortunately, crucial information was lost and unable to be recovered. While this incident did not permanently cripple the business, it highlighted a critical oversight. This issue could have easily been avoided had the user been regularly backing up their data. It’s easy to overlook backend systems because they are not meant to be in the foreground. However, a routine IT review is the perfect time to look in the background at all the systems that we take for granted and make changes where necessary.

Investing in Employee Training

The strength of a company often lies in its employees, but human error can be a vulnerability. “A joint study by Stanford University Professor Jeff Hancock and security firm Tessian found that a whopping 88 percent of data breach incidents are caused by employee mistakes” (https://securitytoday.com/articles/2022/07/30/just-why-are-so-many-cyber-breaches-due-to-human-error). It doesn’t matter how robust your security measures are if your employees are opening the door for attackers. Regular IT review meetings offer an opportunity to assess employee skill sets and identify areas for additional training. Investing in ongoing training programs ensures that staff members are well-equipped to navigate the evolving technological landscape, reducing the likelihood of errors and enhancing overall IT system effectiveness.

Streamlining Operations and Reducing Inefficiencies

Efficiency is crucial for success in any business. Regular reviews enable executives to scrutinize IT processes, identify bottlenecks, and streamline operations. By eliminating inefficiencies, companies can save time and resources, redirecting them towards more strategic endeavors that contribute to overall growth. Whether your business is ready or not, AI is fast becoming the key to increased productivity, and if your business is not equipped, you’ll be leaving profits on the table. But you’re in luck we recently added AI training to our list of services. This training is completely customizable and may be just what your company needs to update and enhance your processes. Read our blog article to Unlock your Business success through AI.

Planning for Future Growth

Businesses are dynamic entities, and their IT infrastructure must align with future growth plans. Regular IT review meetings provide a strategic forum to discuss and plan for future technological requirements. Whether it’s scaling up existing systems, implementing new technologies, or expanding digital capabilities, a proactive approach ensures that IT infrastructure evolves in tandem with the company’s broader objectives.

How can you save time, money, and resources?

The practical significance of regular IT review meetings is undeniable. By addressing critical areas such as data management, security, hardware and software improvements, employee training, and operational inefficiencies, these meetings contribute to significant savings in time, money, and resources. Moreover, they act as a shield for a company’s reputation, preventing potential setbacks caused by data breaches or technological failures.

In the fast-paced world of business, staying ahead requires a vigilant eye on the technological pulse. Executive IT review meetings serve as a practical measure and empower companies to thrive in an ever-evolving digital landscape. Prevention is key, and in the realm of IT, it translates to sustained success and growth.

Click here to schedule your executive technology review meeting.

Not a client yet? Click to schedule your free assessment and consultation!

 

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How to get the best bang for your buck when purchasing a computer

It’s back to school time! If you are considering buying a new computer for work, school, or home, this article is for you! Buying Computers

Technology has become an increasingly important part of students’ lives. According to a recent study, students who use technology in the classroom tend to perform better on exams. This is likely because technology allows for more interactive and engaging learning experiences. More and more students use technology to collaborate and work on projects. Using online platforms like Google Drive and Zoom makes it easier than ever for students to connect and share their work.

So, how do you find the right computer for your needs?

Buying a new computer can be overwhelming, with confusing terms and endless choices. But don’t worry! We’ve created a simple guide to help you find the perfect computer for your needs. And if you want to save money, we’ll also talk about the benefits of buying a refurbished computer.

The first step is to determine your needs. How will you use the computer? And what features are important to you?

Processing Power

Consider how powerful of a processor you will need. A processor is like the brain of a computer. You’ll need a powerful processor to edit videos or play the latest games. According to Consumer Reports, “any of today’s Intel Core or AMD Ryzen processors can do well with basic daily tasks like web browsing and email.” Gaming requires a mid-range processor (the graphics card is the more important item). For video editing, you’ll want a mid to upper-range processor. And if you’re an extreme multi-tasker or dealing with massive databases and complex math and willing to fork out the big bucks, a high-end processor will run your programs seamlessly.

Storage

Storage is where your files, pictures, and games live. More storage means more room for your stuff. There are two types of storage: Solid -state drives (SSDs) and hard drives. Solid-state drives (SSDs) are the best option for speed, ruggedness, form factor, and noise. If price and capacity are your main concerns, a traditional hard drive is your best bet.

Graphics Capabilities

There are two types of graphic cards integrated and discrete. Integrated graphic cards are preinstalled on a motherboard and are perfect for standard tasks like surfing the internet, creating documents, or watching movies. If you’re branching out into gaming or video editing, a discrete graphics card is usually needed to speed up the image processing time. There are several brands to choose from that have varying options for different needs and price points. NVIDIA and AMD are two well-liked graphic card makers.

Selecting a Brand and Considering Your Budget

There are many computer makers Apple, Dell, HP, and Lenovo. Below is a quick overview of what you will find with each brand.

Apple: Fancy and easy to use, but can be more expensive.

Dell: Good and reasonably priced, with options for gamers and workers.

HP: Known for reliable computers that won’t break the bank.

Lenovo: High quality and reliable, great for gaming and work.

Computers can cost from a few hundred to several thousand dollars. Decide how much you want to spend and look for options that fit your budget.

Have you considered a Refurbished Computer?

Refurbished computers have been fixed and made to look and work like new. The benefits of choosing a refurbished computer are:

Money Savings: They often cost less than new computers.

Good as New: Experts have restored the product to a like-new condition.

Eco-Friendly: Buying refurbished helps reduce waste.

Finding the right computer is easier than you think when you take the time to consider your needs. Determine the primary use for the device and evaluate the different features. Ascertain your price range and find the best features for the lowest cost. Consider refurbished options. You will likely find better and more features at a lower price point. No matter what computer you land on, there’s a perfect computer for you.


Overview

When considering your next computer purchase, ask yourself these five questions.

  1. What’s most important in a computer? Processing power is vital, especially for heavy tasks.
  2. What’s the best storage? SSDs are fast but can be costly. Hard drives are less expensive and have greater capacity.
  3. Mac or PC? Macs integrate with other Apple products but have a higher price point. PCs are more versatile and offer more choices, with a variety of software and upgrade options. You can find a wide range of devices at different price points.
  4. Can I upgrade my computer? Some computers let you add more parts later.
  5. Laptop or desktop? Laptops are portable, while desktops are often more powerful.

Still, have questions? Want to know more about refurbished computers? Don’t hesitate to call TEK Utah. Our friendly team is here to help you find the perfect computer for your needs. Your new (or refurbished) computer is just a call away!

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Advancing Your Company Through Remote Access

It is no secret that there are many advantages to allowing your employees to telecommute. The benefits of offering remote access to your employees extend far beyond reducing the amount of money your business spends on energy at the office. Stepping into the world of remote access removes a number of limitations and allows your company to advance.

 

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Cloud Services for your Business

One of the many important business services offered here at TEK Utah is cloud services. Cloud services can be thought of as digital workspaces that help the flow of your business. There are three main types of cloud services that are available as public and private services, but you can skip the need to purchase expensive in-house frameworks or additional IT services by hiring TEK Utah to manage the cloud services for your business.

 

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3 Ways Technology Is Revolutionizing The Careers Of Those With Disabilities

Over the last decade, work and career-related technologies have progressed significantly for those who live with disabilities. In fact, in the last several years, these advancements have become more widely available, easier to afford, and have improved in quality. To further enhance inclusion and accessibility, companies can now incorporate some of these technologies into their everyday processes to make the employee experience an even better one.

We are happy to present three specific types of technology that are revolutionizing the careers of those with disabilities.

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Keeping Your Office in Contact- Anywhere and Anytime

With the continued teleworking efforts being made by many companies, now is a great time to figure out which method of communication would work best for your employees. What kind of budget do you have? How many people need to access the software? TEK Utah, a top Utah IT Company,  is here to help you keep your office in contact, no matter where they’re working from! More…